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W-2 Form Information

W-2 Availability

Electronic W-2 forms are available no later than January 31 each year, and paper forms are mailed to home addresses on file no later than January 31. If you do not have access to myHR and you do not receive your printed copy in the mail by February 15, you may request a reprint by following these Annual Tax Form Reprint Instructions.


W-2 Forms are sent to the last known home address that is on file in myHR.  Employees who opted in to receive an electronic-only W-2 will not receive a mailed copy.


The Social Security Administration and the Internal Revenue Service compares your Social Security Name (the name listed on your Social Security Card) with the name that is reported on the W-2 Form. For each mismatch, they will fine the University $50.00.

If you change your name at the Social Security Administration, you must change your name on file in the Office of Human Resources. You can do this by submitting a Personal Data Form indicating a Name Change, along with a copy of your new Social Security Card, to For your security, be sure to password-protect your documents before emailing them.

Information included on W-2 form

For more information about the content on your Form W-2, contact your tax advisor or see the descriptions on page 11 of the Federal W-2 Form here:  Please note that our teams are not able to offer tax advice.