Access forms required to authorize payments, including establishing payment for new hires and contractors, supplemental payments and salary transfers.
Hiring employees or contractors
Position Data/Appointment Form
The Position Data/Appointment Form is used to set up or modify information for faculty and graduate students. Most staff transactions are processed through an HR Business Partner, but this form may be used for staff status changes, such as termination.
- Forms to change existing Positions/Appts must be pre-printed from myHR.
- Review Position/Appointment Form field definitions.
Personal Data Form
The Personal Data Form is required for all new hires (including faculty, staff and students) and is the primary form for hiring a temporary or work-study employee. This form also is used for employee name and address change requests.
Independent Contractor Questionnaire
The Independent Contractor Questionnaire is required for anyone who wishes to establish a new independent contractor for payment. This form will be reviewed by the Compensation Division to ensure the appropriate status is assigned to the individual.
All supplemental payments must be fully approved before the service occurs.
Additional Pay Request Form
The Additional Pay Request Form is used to provide additional supplemental payment to individuals that are currently receiving Northwestern pay.
Special Pay Request Form
The Special Pay Request Form is used to provide specific, pre-approved payments to individuals who are not currently receiving a paycheck.
- A Personal Data Form must be included if the individual does not have an EmplID, or if the individual's address has changed since the last payment.
Summer Salary Form
The Summer Salary Form provides supplemental payment for work during non-contracted months for faculty members on a 9-, 10-, or 11-month contract period.
Payroll Journal Forms
90-Day Journal Form
The 90-Day Journal Form provides retroactive salary transfers between chartstrings for charges over 90 days, departments that are not deployed, and transfers that cross fiscal years.
- 90-Day Exception Memo must be included with the 90-Day Journal
Salary Distribution Adjustment (SDA) Form
The Salary Distribution Adjustment (SDA) Form is used to recover faculty salaries charged to appropriated chart strings for work performed on grant accounts for nine month faculty members:
Other Administrative Forms
Flexible Schedule Form
Flexible Schedule Form for Monthly Employees or Biweekly Employees working a non-regular work schedule.
Hyperfind Query Request Form
Hyperfind Query Request Form for creating custom queries ("Genies") in Kronos for supervisors.
Fringe Benefit Rates
Multiple fringe benefit rates may be applied to payroll salary payments depending on the account code for the chart string.
- Fringe Benefit Rates and Account Codes
- More information about University accounts and employee fringe benefit rates may be found on the Office of Budget Planning website.