Access forms required to authorize payments, including establishing payment for new hires and contractors, supplemental payments and salary transfers.
Hiring employees or contractors
Position Data/Appointment Form
The Position Data/Appointment Form is used to set up or modify information for faculty and graduate students. Most staff transactions are processed through an HR Business Partner, but this form may be used for staff status changes, such as termination.
Personal Data Form
The Personal Data Form is required for all new hires (including faculty, staff and students) and is the primary form for hiring a temporary or work-study employee. This form also is used for employee name and address change requests.
Worker Classification Form
The OnBase Worker Classification Form is required for anyone who wishes to establish a new independent contractor for payment. This form will be reviewed by the Compensation Division to ensure the appropriate status is assigned to the individual.
All supplemental payments must be fully approved before the service occurs.
Additional Pay Request Form
The Additional Pay Request Form is used to provide additional supplemental payment to individuals that are currently receiving Northwestern pay.
Special Pay Request Form
The Special Pay Request Form is used to provide specific, pre-approved payments to individuals who are not currently receiving a paycheck.
- A Personal Data Form must be included if the individual does not have an EmplID, or if the individual's address has changed since the last payment.
Summer Salary Form
Payroll Journal Forms
90-Day Journal Form
The 90-Day Journal Form provides retroactive salary transfers between chartstrings for charges over 90 days, departments that are not deployed, and transfers that cross fiscal years.
- 90-Day Exception Memo must be included with the 90-Day Journal
Salary Distribution Adjustment (SDA) Form
Other Administrative Forms
Flexible Schedule Form
Hyperfind Query Request Form
Hyperfind Query Request Form for creating custom queries ("Genies") in Kronos for supervisors.