Direct Deposit
In addition to protecting your personal information, Direct Deposit guarantees that your payroll will be deposited automatically to your bank account each pay day without the worry of cashing or depositing paper checks.
- Direct Deposit may be routed to U.S. financial institutions
- You are able to split your payroll between multiple bank accounts.
- If you are being paid by Northwestern and have an active NetID, you may submit or change your Direct Deposit online any time.
Enroll in Direct Deposit
Submit your Direct Deposit online in myHR
To protect sensitive personal information all employees, including new hires, should directly enter their Direct Deposit information into myHR online.
- Once logged in, select the Pay tile and the Direct Deposit option.
- Follow the on-screen options to add or re-order your accounts; to edit, click the appropriate row.
- Please note: You must have at least one “Remaining Balance” account at all times. While it cannot be deleted/re-added, it can be edited by clicking the row and changing the existing information.
- New hires: Please enroll in direct deposit at least 7 (seven) days before your first pay date to allow for processing time.
- Existing employees: Changes to your account(s) must be made no later than 7 (seven) days before your pay date, in order to take effect on that date.
For the security of your personal information, anyone receiving pay through myHR must set up their own Direct Deposit information themselves by logging into myHR Self-Service.
There are two exceptions to this requirement:
- Special Pay: Those being paid via Special Pay will submit Direct Deposit via PDF (HR Direct Deposit form + their bank’s direct deposit set up form) directly to their department for processing.
- Stopping Direct Deposit: If you currently receive pay via Direct Deposit, and wish to turn off Direct Deposit and receive pay via mailed paper check instead, please take the following steps:
- Check your home address in myHR – ensure it’s correct
- Submit *both* of the following to askHR@northwestern.edu:
- Direct Deposit form, with “Stop Direct Deposit” checked
- A scan of a photo ID – Wildcard, passport or driver’s license/state ID
Questions? Please contact the askHR Service Center.
Paper checks
If you prefer to receive your payment via a paper check, please ensure that your home address is updated and correct in myHR at least one week before your pay date. Paper checks for all employees will be mailed to the most recent Home Address on file.