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Offer Letter Verbiage

This page provides policy verbiage and instructions, which you can copy and include in employment offer letters.


This offer is contingent upon compliance with Form I-9 completion timelines and confirmation of employment authorization by E-Verify.


To comply with Federal law, Northwestern University participates in E-Verify. All newly-hired employees are queried through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify their identity and employment eligibility. Section 1 of the Form I-9 may be completed upon your acceptance of this job offer, but no later than your first day of employment. On your first day, but no later than your third day, you will need to bring original documentation to verify your eligibility to work in the U.S.

If you will not be present at Northwestern University on your first day of employment, please contact your supervisor, department administrator, or the Office of Human Resources Payroll Division for instructions or see the “Remote Hire Quick Sheet” 

To access Northwestern University’s online I-9 Service Center to complete Section 1, go to:

Upon login, you will need to enter the following information:

School/Area: <<Enter School/Area Here>>
Department/Center: <<Enter Dept/Center Here>>

For additional instructions, see the “Employee Section 1 Quick Sheet

Review the list of acceptable documents you may provide to establish your identity and work authorization.

If you will be providing a document from List B to establish your identity, it must bear a photograph.