HUMAN RESOURCES

The Form I-9 (Employment Eligibility Verification) is used to verify the identity and employment authorization of individuals (citizens and noncitizens) hired to work in the United States. 

Completion of the I-9 by the 4^th business day of employment is the law. If you do not complete the I-9 by the 4^th  business day of employment, the University has the right to terminate your employment. 

Email Human Resources to confirm if a new I-9 is needed.  There are various factors to consider when determining if an employee (U.S. citizen or Foreign National) needs to complete a new I-9.

Once Section 2 of the I-9 has been completed, account access is disabled.  If you need to edit the form (i.e., add your SSN, correct dates, document numbers, etc.), please email Human Resources.  A Human Resources team member can reset passwords and provide instructions for employees to make the necessary changes. 

Changes to other pertinent information such as your local address can be made in myHR once your paperwork has been processed and access is granted to the system.

• List of Acceptable Documents for U.S. Citizens and Legal Permanent Residents.
• List of Acceptable Documents for Foreign Nationals (also see Onboarding Checklist for new hires).
• Foreign Nationals, who are new hires, must also complete the FNIS Request Form and email it to the Foreign National Tax Team.

Please explore the steps below to troubleshoot the issue and then try uploading the document(s) again. 

• Use Internet Explorer, Microsoft Edge, or Firefox to upload file(s) and submit the form
• Close and re-open the browser and clear the browsing history if the form does not appear correctly or if there is an attachment error
• Upload scans as pdf or jpeg files (HEIC files from iPhones are not viewable)
• Give the file a simple/short file name (ie. Jones Passport Front)
• File size must 4 mb or less

Notify Human Resources and request access to the Form I-9 so to add your SSN to Section 1. You will receive instructions on how to access your I-9 form.  Copy and paste your credentials from the email to log in under Existing Accounts of the I-9 Service Center.  Once you have completed this task, your account access will be disabled again.  Be sure to notify the Foreign National Tax Team that the I-9 has been updated with the SSN. 

For your protection, avoid sending your SSN via email.  Your legal name and 7-digit student/employee ID# will suffice.

Foreign National employees must complete a new I-9 that reflects their new status as a legal permanent resident.  Please create a new account and complete Section 1 of the Form.  This will require the employee to use a different email address and/or username from the one that was associated with a previous I-9.  Visit this page to explore different ways to complete Section 2 of the I-9. 

Once Section 2 has been completed, be sure to inform the Foreign National Tax Team once your I-9 has been completed reflecting your status as a permanent resident.