Forms
Access Human Resources forms, which can be filtered by the form's audience or category. You can also search for a form by title keyword.
| Forms | Category | Audience | Link |
|---|---|---|---|
| 403(b) Waiver Form | Benefits | New Hires | https://www.northwestern.edu/hr/documents/benefits/403b-waiver-form.pdf |
| 90-Day Cost Transfer Justification Memo | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/financial-operations/policies-procedures/forms/90-Day_Memo_Form_and_Instructions.pdf |
| 90-Day Salary Journal Form | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/hrisjournal.pdf |
| Additional Pay Request Form | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/additionalpayform.pdf |
| Additional Pay from Sponsored Projects Justification Form | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/additional-pay-justification.pdf |
| Additional Pay Rate of Pay Calculator | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/additional-pay-rate-of-pay-calculator.xlsx |
| Application for TGS Graduate Student Childcare Grant | Work/Life Resources | Current Employees | https://www.northwestern.edu/hr/documents/forms/tgs-chidcare-grant-application-revnov2017.pdf |
| Approval To Hire | Hiring | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/approval-to-hire.pdf |
| Authorization for Release of Personal Health Information | Personal Information, Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/releaseinfo1.pdf |
| Authorization to Obtain References and Release Information | Hiring | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/releaseinfo.pdf |
| Authorization to Release Social Security Number | Personal Information, Taxes | Current Employees, Foreign Nationals | https://www.northwestern.edu/hr/documents/forms/ssa-3288.pdf |
| Backup Care Reimbursement Request | Work/Life Resources | Current Employees | https://www.northwestern.edu/hr/documents/forms/backup-care-reimbursement-request.pdf |
| BlueCross Blue Shield Health International Claim Form | Benefits | Current Employees | https://www.bcbsil.com/PDF/formfinder/bluecard_intl_claim_ent.pdf |
| BlueCross BlueShield Health Claim Form | Benefits | Current Employees | https://www.bcbsil.com/PDF/formfinder/medical-claim-il.pdf |
| Commendation of Exceptional Service Nomination Form | Performance | Managers & Administrators, Current Employees | https://www.northwestern.edu/hr/documents/learning-performance/service_excellence_form.docx |
| Corrective Action Form | Performance | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/corrective-action-form.docx |
| DCFS Mandatory Reporter Form (English) | Hiring | New Hires, Managers & Administrators | https://www.northwestern.edu/youth-on-campus/docs/acknowledgment-of-mandated-reporter-status.pdf |
| DCFS Mandatory Reporter Form (Spanish) | Hiring | New Hires, Managers & Administrators | https://dcfs.illinois.gov/content/dam/soi/en/web/dcfs/documents/about-us/policy-rules-and-forms/documents/cants/cants-22b-s-acknowledgement-of-mandated-reporter-status-foster-parent-spanish-fillable.pdf |
| Dearborn National Dental Claim Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/ppodentalclaim.pdf |
| Dependent Care FSA Match Application | Benefits | New Hires, Current Employees | https://onbase-sso.northwestern.edu/form/hr-ops-integrate-benefits-form |
| Direct Deposit Form | Pay & Payroll | New Hires, Current Employees | https://www.northwestern.edu/hr/documents/forms/directdeposit.pdf |
| Direct Deposit Form (Qatar) | Pay & Payroll | New Hires, Current Employees | https://www.northwestern.edu/hr/documents/forms/directdepositqatar.pdf |
| Disability Insurance - Evidence of Insurability | Benefits | New Hires, Current Employees | https://www.northwestern.edu/hr/documents/forms/hartford-eoi.pdf |
| Employment Termination Checklist | Pay & Payroll | Managers & Administrators, Retiring & Separating Employees | https://www.northwestern.edu/hr/documents/forms/employment_termination_checklist.pdf |
| Express Scripts Claim Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/express-scripts-claim-form.pdf |
| Express Scripts Home Delivery/Web Prescription Order Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/express-scripts-home-delivery-form.pdf |
| Express Scripts Out-of-Country Claim Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/express-scripts-out-of-country-claim-form.pdf |
| Federal Form W-4 | Taxes | New Hires, Current Employees | https://www.irs.gov/pub/irs-pdf/fw4.pdf |
| Flexible Schedule - Biweekly Staff | Pay & Payroll | New Hires, Managers & Administrators, Current Employees | https://www.northwestern.edu/hr/documents/forms/flexibleschedules.pdf |
| Flexible/Part-Time Schedule - Monthly Staff | Pay & Payroll | New Hires, Current Employees | https://www.northwestern.edu/hr/documents/forms/flexibleschedulesmonthly.pdf |
| FNIS Request Form | Hiring, Taxes | New Hires, Managers & Administrators, Foreign Nationals | |
| Form 8233 | Taxes | New Hires, Foreign Nationals | https://www.irs.gov/pub/irs-pdf/f8233.pdf |
| Form W-7 | Taxes | New Hires, Foreign Nationals | http://www.irs.gov/pub/irs-pdf/fw7.pdf |
| Form W-8BEN | Taxes | New Hires, Foreign Nationals | https://www.irs.gov/pub/irs-pdf/fw8ben.pdf |
| Group Life Portability Application | Benefits | Retiring & Separating Employees | https://www.northwestern.edu/hr/documents/forms/portlife.pdf |
| HR Operations Upload Form | Hiring, Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/essentials/hr-systems/myhr/administration/forms/document-submission.html |
| HR Systems General Access Form | System Administration | Managers & Administrators, Current Employees | |
| Illinois Form W-4 | Taxes | New Hires, Current Employees | https://www2.illinois.gov/rev/forms/withholding/Documents/currentyear/il-w-4.pdf |
| Statement of Independent Educational Activities Outside the U.S. | Pay & Payroll, Taxes | New Hires, Managers & Administrators, Current Employees, Foreign Nationals | https://www.northwestern.edu/hr/documents/forms/independent-activities-outside-us.pdf |
| Kronos Approval Delegation Form | System Administration | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/time_approval_delegation_form.pdf |
| Kronos Query Request Form | System Administration | Managers & Administrators | |
| Life Insurance – Evidence of Insurability (EOI) | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/lifeeoi.pdf |
| Life Insurance - Evidence of Insurability | Personal Information | New Hires, Current Employees | https://www.northwestern.edu/hr/documents/forms/lifeeoi.pdf |
| Mailing Address Request Form | System Administration | Managers & Administrators | https://hr.northwestern.edu/essentials/hr-systems/myhr/administration/forms/mailing-list-request.html |
| Moving Expense Form | Hiring | New Hires, Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/moving-expense-form-rev.11.17.2017.pdf |
| Music Academy Reduced Tuition Application | Work/Life Resources, Benefits | Current Employees | https://www.northwestern.edu/hr/documents/benefits/music_academy.pdf |
| myHR Data/Query Request Form | System Administration | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/myhr-reportrequestform.doc |
| myHR Web Service Access Request Form | System Administration | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/myhr-soaform.pdf |
| Nannyshare Network Application | Work/Life Resources | Current Employees | https://www.northwestern.edu/hr/documents/forms/nannyshare-application.pdf |
| OnBase Worker Classification Form | Hiring, Pay & Payroll | Managers & Administrators, Current Employees | https://onbase-sso.northwestern.edu/form/hr-classification |
| Onboarding Checklist | Hiring | New Hires, Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/newemployeeonboardingchecklist.pdf |
| PayFlex FSA Claim Form | Personal Information | Current Employees | https://www.northwestern.edu/hr/documents/forms/claim-form-payflex.pdf |
| PayFlex Health Savings Account Trustee to Trustee Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/payflexhsatrusteetransferform.pdf |
| Payment Packet for Nonresident Independent Contractors | Hiring, Pay & Payroll | Managers & Administrators, Foreign Nationals | https://www.northwestern.edu/hr/documents/forms/csf-packet-for-nonresidents.pdf |
| Performance Improvement Plan | Performance | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/performance-improvement-plan.docx |
| Personal Data Form | Hiring, Personal Information | New Hires, Managers & Administrators, Current Employees | https://www.northwestern.edu/hr/careers/documents/personaldataform.pdf |
| Position Data/Appointment Form | Hiring, Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/apptpositiondata.pdf |
| Post-Deductable FSA Expense Reimbursement Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/fsal_deductible.pdf |
| Prize/Award Packet for Non-Residents | Pay & Payroll | Managers & Administrators, Foreign Nationals | |
| Reasonable Accommodation Request Form | Personal Information | New Hires, Current Employees | https://www.northwestern.edu/equal-opportunity-access/documents/request_employee_accomodation.pdf |
| Regular Staff Non-Reappointment Letter | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/regular-staff-term-appt-non-reappointment-letter-5.doc |
| Remote Work Notification Form | Hiring, Pay & Payroll, Personal Information, Taxes | New Hires, Managers & Administrators, Current Employees | https://www.northwestern.edu/hr/documents/forms/remote-work-notification-form.pdf |
| Reports To Form | Hiring | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/reportsto.pdf |
| Request for Termination | Performance | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/request-for-termination.docx |
| Retiree Benefit Election Form | Benefits | Retiring & Separating Employees | https://www.northwestern.edu/hr/documents/benefits/retiree-election-form.pdf |
| Retiree Certification of Health Coverage Form | Benefits | Retiring & Separating Employees | |
| Retiree (Staff) Privileges Form | Benefits | Retiring & Separating Employees | https://www.northwestern.edu/hr/documents/benefits/retiree_staff_privileges.pdf |
| Salary Distribution Adjustment Form (Medical Faculty) | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/msda.pdf |
| Salary Distribution Adjustment Form (Non-Medical Faculty) | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/sda.pdf |
| Social Security Card Application | Hiring, Pay & Payroll, Taxes | New Hires, Foreign Nationals | https://www.northwestern.edu/hr/documents/forms/ss-5.pdf |
| Special Pay Request Form | Hiring, Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/specialpayform.pdf |
| Staff Recruitment Service Level Agreement (SLA) Process Overview | Hiring | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/new-hrta-sla.pdf |
| State of IL Certificate of Child Health Exam Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/forms/ilhealthexam.pdf |
| Summer Salary Pre-Certification Form | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/summersalary-precertification.pdf |
| Summer Salary Request Form | Pay & Payroll | Managers & Administrators | |
| Temporary Student Request Form | Hiring, Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/temporary-student-request-form.pdf |
| Test Link | Hiring | New Hires | https://www.northwestern.edu/hr/documents/forms/accessibility-resources-site-map.pdf |
| Tuition Supervisor Acknowledgement form (Employee Northwestern Certificate) | Benefits | Managers & Administrators, Current Employees | https://www.northwestern.edu/hr/documents/benefits/supervisor_acknowledgement_form_employee_nu_certificate.pdf |
| Tuition Supervisor Acknowledgement form (Employee Northwestern Portable) | Benefits | Managers & Administrators, Current Employees | https://www.northwestern.edu/hr/documents/benefits/supervisor_acknowledgement_form_employee_portable.pdf |
| Tuition Waiver of Service Period Form | Benefits | Current Employees | https://www.northwestern.edu/hr/documents/benefits/waiver_of_service_tuition.pdf |
| University Children's Center Backup Care Enrollment Form | Work/Life Resources | Current Employees | https://www.northwestern.edu/hr/documents/forms/ucc-center-backup-care-final-september-2017.pdf |
| Visitor's Expense Report | Pay & Payroll | Managers & Administrators | https://www.northwestern.edu/hr/documents/forms/visitor_writable.pdf |
| Wisconsin Form WT-4 | Taxes | New Hires, Current Employees | https://www.revenue.wi.gov/DORForms/w-204f.pdf |